PITCH AN OFFICIAL EAG EVENT
EAG events raise fund for –or directly serve– our mission to aid performers in need. Maybe you would like to teach a class, produce a panel discussion, or showcase your skills with a benefit performance for EAG. If you have an event that will raise money for our charitable program and supports artists, we want to hear about it! If your events will not raise funds for or directly serve our mission, please consider renting Guild Hall.
What goes in to an EAG event?
- Access to Guild Hall for both the event (typically 2-3 hours) and rehearsal (typically 4 hours).
- Tables, chairs, our stage, the piano, and the other resources of the room. For more about Guild Hall's resources, check out our space rental page.
- A house manager to unlock space, turn on the lights, and greet your audience.
- The idea! You'll need to provide the name, description, and plan for this event. What is it? How will it benefit or serve EAG's mission?
- The people and materials. This could mean simply providing a speaker and printed programs for a career development seminar. Or this could mean hiring a pianist and singers for a fundraising concert.
- A budget. How much money will your event cost to produce? How much will it bring in? Please factor in about $100 for EAG labor costs. If you event will not raise funds for EAG's mission and is not aimed at career development, please consider renting our space.
- A marketing plan. How will you get people to this event? Do you have an image for online marketing? Are we relying solely on EAG's email list or are we inviting a specific outside community?
- The bottom-liner. Who is the the single person who is responsible for the logistics of the event? EAG's staff should only need to communicate with this one person, and not with all the people the event may entail.
- Up to a year out: The Events Committee reviews pitches and makes a plan for the year's events. It is at this point that the availability of Guild Hall will be checked and your date will be reserved.
- 3-6 months out: You should confirm all people and talent required.
- 2 months out: Provide EAG's staff with marketing materials (an image, text, and ticketing information).
- A week out: EAG's staff will let you know who your house manager is and go over any lingering details.
- The day off: Pending staff availability, materials may be dropped off at Guild Hall.
- Finally, your event happens and it's a big success!
- Follow up: EAG's staff will ask you for any emails your may have collected at the event and let you know how ticketing went. If EAG is paying talent directly, we typically do this within a week of the event.